{"id":562,"date":"2025-09-16T10:20:03","date_gmt":"2025-09-16T07:20:03","guid":{"rendered":"https:\/\/davris-tax.demod4u.gr\/?p=562"},"modified":"2025-09-16T10:50:02","modified_gmt":"2025-09-16T07:50:02","slug":"psifiaki-karta-ergasias","status":"publish","type":"post","link":"https:\/\/davris-tax.demod4u.gr\/en\/psifiaki-karta-ergasias\/","title":{"rendered":"Digital Work Card"},"content":{"rendered":"\n<h2 class=\"gb-text\">Information Note for Employers<\/h2>\n\n\n\n<h3 class=\"gb-text\">What it is<\/h3>\n\n\n\n<p>The Digital Work Card records in real time the start and end of employees\u2019 working hours and automatically updates the ERGANI II information system. Its goal is the accurate monitoring of schedules, overtime, and extra hours, as well as the reduction of undeclared work.<\/p>\n\n\n\n<h3 class=\"gb-text\">Who is covered \u2013 Timeline of main sectors<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Banks &amp; supermarkets with >250 employees: from 1\/7\/2022.<\/li>\n\n\n\n<li>Security &amp; private guard companies: from 16\/2\/2023.<\/li>\n\n\n\n<li>Industry &amp; Retail: pilot from 1\/1\/2024, fully from 1\/7\/2024.<\/li>\n\n\n\n<li>Tourism &amp; Food Service: pilot from 11\/9\/2024, fully from 1\/3\/2025.<\/li>\n\n\n\n<li>Wholesale, energy, financial &amp; administrative-support: pilot from 26\/6\/2025, fully from 3\/11\/2025.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"gb-text\">Legal basis<\/h3>\n\n\n\n<p>Introduced by Law 4808\/2021 and further specified by Law 5053\/2023.<\/p>\n\n\n\n<h3 class=\"gb-text\">How it works in practice<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Registration &amp; scheduling in ERGANI II (employee details, weekly schedule, leave, overtime).<\/li>\n\n\n\n<li>Recording of actual working time: real-time entry\/exit declaration for employees working on site. This is done either through integration with the existing timekeeping system or via the official Ergani CardScanner app (scanning the employee\u2019s QR card).<\/li>\n<\/ul>\n\n\n\n<h3 class=\"gb-text\">Flexible arrival, preparation time &amp; retrospective system<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>By individual employer-employee agreement, flexible arrival up to 120 minutes may be applied. The employee \u201cswipes\u201d the card upon arrival\/departure, and no schedule change is needed as long as flexible arrival has been declared in ERGANI.<\/li>\n\n\n\n<li>Preparation time: 30 minutes before and 30 minutes after working hours for industry workers, and 10 minutes before\/after for other sectors. The Digital Work Card must be marked:<br>a) at the start of the declared schedule, after preparation time for work, and<br>b) at the end of the declared schedule, before preparation time for departure.<\/li>\n\n\n\n<li>From 1\/7\/2024, businesses in the mechanism may opt for a retrospective system for changes in schedules, work organization, and overtime: the option is declared by the last day of the month, and changes are entered by the end of the following month.<\/li>\n\n\n\n<li>Good faith margin: up to 3 \u201csingle swipes\u201d per employee per month are treated with a warning (not a fine), following inspection by the Labor Authority.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"gb-text\">Special rules &amp; exemptions (indicative)<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Main business activity code (\u039a\u0391\u0394) determines inclusion.<\/li>\n\n\n\n<li>Telework: when the employee works entirely remotely that day, no swipe is required.<\/li>\n\n\n\n<li>Non-fixed workplaces (e.g. visiting doctors\/salespeople\/technicians), contractors at another employer\u2019s premises, agricultural\/fishing\/construction workers, senior executives, and salaried lawyers: special exemptions from card swiping.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"gb-text\">Sanctions \u2013 Indicative fines (Labor Authority)<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Failure to activate an employee\u2019s digital card: \u20ac10,500 (per affected worker).<\/li>\n\n\n\n<li>Submitting data inconsistent with actual start\/end (\u201corphan entries\u201d): \u20ac3,000.<\/li>\n\n\n\n<li>Failure to submit data at actual start\/end: \u20ac3,000.<\/li>\n\n\n\n<li>Flexible schedule without having declared flexible arrival\/card where required: \u20ac2,000.<\/li>\n\n\n\n<li>Failure to keep system records for 5 years: \u20ac4,000.<\/li>\n\n\n\n<li>Schedule\/organization\/overtime changes without verification from card swiping (for retrospective system businesses): \u20ac10,500.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"gb-text\">Integration with e-EFKA \u2013 Pre-filled Social Security Contributions Report (APD)<\/h3>\n\n\n\n<p>Effective from 10\/02\/2025, the APD will be auto pre-filled with data from the Digital Work Card (Monthly Work Status from ERGANI II). Access via e-EFKA credentials.<\/p>\n\n\n\n<h3 class=\"gb-text\">6 immediate compliance steps<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Check main business activity code (\u039a\u0391\u0394) and branches \u2013 confirm if\/when you are covered.<\/li>\n\n\n\n<li>Assign a project manager (HR\/Payroll\/IT) and document procedures.<\/li>\n\n\n\n<li>Register &amp; schedule employees\/working hours in ERGANI II.<\/li>\n\n\n\n<li>Choose recording method: timekeeping integration or Ergani CardScanner.<\/li>\n\n\n\n<li>Decide whether to apply flexible arrival and\/or retrospective system (make relevant declarations).<\/li>\n\n\n\n<li>Train supervisors and staff, set procedure for omissions\/errors (e.g. \u201cforgot to swipe\u201d).<\/li>\n<\/ul>\n\n\n\n<h3 class=\"gb-text\">Compliance note &amp; data<\/h3>\n\n\n\n<p>The Digital Card is used by the Labor Authority to check compliance with working hours. Maintain a data retention policy (\u22655 years) and inform employees (GDPR notice).<\/p>\n\n\n\n<h3 class=\"gb-text\">Useful resources<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Official Digital Work Card website (Guide &amp; FAQs): myErgani.gov.gr<\/li>\n\n\n\n<li>myErgani mobile app &amp; Ergani CardScanner (for employers).<\/li>\n\n\n\n<li>Ministry of Labor information line: 1555.<\/li>\n<\/ul>\n\n\n\n<p><em>Last updated: September 2, 2025<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Information Note for Employers What it is The Digital Work Card records in real time the start and end of employees\u2019 working hours and automatically &#8230; <\/p>\n<p class=\"read-more-container\"><a title=\"Digital Work Card\" class=\"read-more button\" href=\"https:\/\/davris-tax.demod4u.gr\/en\/psifiaki-karta-ergasias\/#more-562\" aria-label=\"Read more about Digital Work Card\">Read More<\/a><\/p>\n","protected":false},"author":3,"featured_media":582,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10],"tags":[],"class_list":["post-562","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","generate-columns","tablet-grid-50","mobile-grid-100","grid-parent","grid-33"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Digital Work Card - DAVRIS TAX<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Digital Work Card - DAVRIS TAX\" \/>\n<meta property=\"og:description\" content=\"Information Note for Employers What it is The Digital Work Card records in real time the start and end of employees\u2019 working hours and automatically ... 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